Email is only available in the Standard plan.

Onpipeline provides an internal email client that allows you to read and write emails.

You can continue working with your preferred email client or use Onpipeline to read and send emails, or both solutions. The main goal is to access relevant client information in one place, and that’s what you can achieve with Onpipeline!

What is SMTP?

SMTP (Simple Mail Transfer Protocol) is the technology responsible for sending emails.

What is IMAP?

IMAP (Internet Message Access Protocol) is the method for accessing and managing emails stored on a remote server. It enables you to keep your inbox synchronized across platforms.

Email Sync Alternative

We offer the option to connect directly to your email service (email sync), but we also provide fast and alternative methods for writing and reading messages within Onpipeline.

1) Bcc email address

A Bcc address is automatically enabled in your account. With our Bcc email function you have the option to manually transfer specific email conversations to your CRM – The Bcc address serves as an alternative method to syncing your Email with IMAP.

2) Internal SMTP service

You can alternatively send emails from Onpipeline without configuring your own email. Messages will be sent from our SMTP automatically putting you in cc. It’s not a 100% integration, but it does the job. Most recipients will not get the difference: If the recipient replies, the address will automatically be your own email.

This feature is available in all sections where it is possible to send emails, and you can use email templates

During the free trial you are allowed to send only 3 emails per day. For paid accounts there are higher daily limits, but the average user is unlikely to reach those limits.

Email Sync

Both IMAP and SMTP are standard email protocols used by all email service providers.

1) Personal Email

This is your personal email address (you@yourcompany.com) that you can configure so that Onpipeline can read and connect your emails to contacts and deals. The SMTP account will allow you to send your emails from your Onpipeline account.

2) Team Email

A team Email is a shared address that all users within the team can read and (if authorized) use to write emails. A typical team email is sales@yourcompany.com, but if you have more teams you could have emails like office1-sales@yourcompany.com, office2-sales@yourcompany.com, etc. Please be advised that  team emails shall be IMAP accounts (groups or redirects will not work).

Automatically linked to contacts and deals

We’ll connect emails to your contacts and deals and include an email tracking tool that allows you to see if the email was opened / clicked, or your attachments were opened.

You are free to use Onpipeline for all your day-to-day business emails OR use another email client at the same time. You will always find your emails! Each email you receive or send – stored in a IMAP folder that you sync – will be automatically linked to its Contact and any open Deal. You will see the email under history/email of the contact or deal page.

If  the deal is not open or the customer’s email is not registered in the CRM when the email comes in (synced with Onpipeline), the message will not be linked. You can always link the message to deals and contacts through the email client. Just open the message an look for these symbols

You don’t want to share Personal Emails

Nobody wants it! If you are worried about putting all your emails on the CRM, first of all know that personal emails cannot be read by other users. If contacts are not saved in the crm, it is exactly like your everyday email client, to which only you can access. No problems unless your wife’s email address is saved as a CRM contact!

However, if you are not convinced, you could:

a) Only sync some folders of your imap email. In this way Onpipeline would download only those folders where you have dragged customer messages (sent and received). Don’t forget to drag and drop important messages into synced folders! This configuration works for message tracking but does not allow you to take full advantage of the Onpipeline mail client, since the messages sent, if mixed with those received in the same directory, could make the reading in the client a bit confusing. Obviously you can use two distinct folders, for example customers-inbox and customers-sent.

b) You could make your team work only with a Team Email when they communicate with customers and prospects. This will exclude the usage of your personal email, but you would probably need to find tricks to ensure that messages always reach the team inbox when you write from a personal email. One solution could be to put the team mailbox in cc in every message. We discourage the usage of bcc since customers cannot “reply to all” with a bcc.

Should you have any questions, please contact us!

If you are ready you can connect your email